Book a call now
0

Privacy Policy

Privacy Policy

16 Jun 2025

  • PRIVACY POLICY

    ApplyRight – Whitecollars Consultancy Ltd
    Effective Date: August 1st, 2024

    1. INTRODUCTION

    At ApplyRight, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://applyright.net, and outlines your privacy rights and how the law protects you. ApplyRight is owned by Whitecollars Consultancy Ltd.

    ApplyRight, owned by Whitecollars Consultancy Ltd, values your privacy and is dedicated to safeguarding your personal information. This policy details our practices regarding the collection, use, and protection of your data when you interact with our services.

    2. CONTACT DETAILS

    Full name of legal entity: Whitecollars Consultancy Ltd.
    Email address: info@applyright.net
    Registered address: 20 Wenlock Road, N1 7GU, London, England, United Kingdom.

    It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at info@applyright.net.

    3. PURPOSE OF THIS PRIVACY POLICY

    This Privacy Policy is for the website https://applyright.net and is served by ApplyRight, a subsidiary of Whitecollars Consultancy Ltd. It governs the privacy of its users who choose to use it. The policy outlines the different areas where user privacy is concerned and details the obligations and requirements of the users, the website, and website owners. Furthermore, the way this website processes, stores, and protects user data and information will also be detailed within this policy.

    4. OUR COMMITMENT TO PRIVACY

    This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK laws and requirements for user privacy.

    5. PERSONAL DATA WE COLLECT

    Personal data means any information capable of identifying an individual. It does not include anonymised data. We may process the following categories of personal data about you:

    5.1 Communication Data

    This includes any communication that you send to us, whether through the contact form on our website, via email, text, social media messaging, social media posting, or any other communication method. We process this data for the purposes of communicating with you, keeping records, and establishing, pursuing, or defending legal claims. Our lawful ground for this processing is our legitimate interests, which in this case are to reply to communications sent to us, maintain records, and establish, pursue, or defend legal claims.

    5.2 Customer Data

    This includes data relating to any purchases of services such as your name, title, billing address, email address, phone number, contact details, purchase details, and your card details. We process this data to deliver services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.

    5.3 User Data

    This includes data about how you use our website and any online services, together with any data that you post for publication on our website or through other online services. We process this data to operate our website, ensure relevant content is provided to you, maintain the security of our website, keep backups of our website and/or databases, and enable publication and administration of our website, other online services, and business. Our lawful ground for this processing is our legitimate interests, which in this case are to enable us to properly administer our website and our business.

    5.4 Technical Data

    This includes data about your use of our website and online services such as your IP address, login data, details about your browser, length of visits to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings, and other technology on the devices you use to access our website. The source of this data is from our analytics tracking system. We process this data to analyse your use of our website and other online services, administer and protect our business and website, deliver relevant website content and advertisements to you, and understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests, which in this case are to enable us to properly administer our website and our business, grow our business, and decide our marketing strategy.

    We may use Customer Data, User Data, and Technical Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests, which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).

    5.5 Sensitive Data

    We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data. We do not collect any information about criminal convictions and offences.

    We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at info@applyright.net. In case we need to use your details for an unrelated new purpose, we will let you know and explain the legal grounds for processing. We may process your personal data without your knowledge or consent where this is required or permitted by law. We do not carry out automated decision-making or any type of automated profiling.

    6. MARKETING COMMUNICATIONS

    6.1 Legal Basis

    Our lawful ground for processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).

    6.2 Communication Rules

    Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if:

    • (i) you made a purchase or asked for information from us about our services, or
    • (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since.

    Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.

    6.3 Opt-Out Rights

    You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by emailing us at info@applyright.net at any time.

    If you opt out of receiving marketing communications, this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations, etc.

    7. DISCLOSURES OF YOUR PERSONAL DATA

    We may have to share your personal data with the parties set out below:

    7.1 Third Party Categories

    • Service providers who provide IT and system administration services
    • Professional advisers including lawyers, bankers, auditors, and insurers
    • Government bodies that require us to report processing activities
    • Third parties to whom we sell, transfer, or merge parts of our business or our assets

    7.2 Data Protection Requirements

    We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

    8. INTERNATIONAL TRANSFERS

    8.1 Where you are within the United Kingdom

    Your data may be transferred to countries outside the UK where appropriate safeguards are in place.

    8.2 Where you are within the EEA

    We are subject to the provisions of the EU General Data Protection Regulations that protect your personal data. Where we transfer your data to third parties outside of the EEA, we will ensure that certain safeguards are in place to ensure a similar degree of security for your personal data. As such:

    • We may transfer your personal data to countries that the European Commission has approved as providing an adequate level of protection for personal data; or
    • If we use US-based providers that are part of an EU-approved privacy framework, we may transfer data to them, as they have equivalent safeguards in place; or
    • Where we use certain service providers who are established outside of the EEA, we may use specific contracts or codes of conduct or certification mechanisms approved by EU regulators which give personal data the same protection it has in the EEA.

    If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

    9. DATA SECURITY

    We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.

    We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.

    10. DATA RETENTION

    We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. When deciding what the correct time is to keep the data for, we look at its amount, nature, and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means, and legal requirements.

    For tax purposes, the law requires us to keep basic information about our customers (including Contact, Identity, Financial, and Transaction Data) for six years after they stop being customers. In some circumstances, we may anonymise your personal data for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

    11. YOUR LEGAL RIGHTS

    Under data protection laws, you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.

    If you are within the UK, you can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights

    11.1 Exercising Your Rights

    If you wish to exercise any of the rights set out above, please email us at info@applyright.net. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive, or refuse to comply with your request in these circumstances.

    11.2 Identity Verification

    We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

    11.3 Response Time

    We try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you.

    12. THIRD-PARTY LINKS

    This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

    13. COOKIES

    13.1 Cookie Policy Overview

    This website uses cookies to improve the users’ experience while visiting the website. Where applicable, this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving or reading files such as cookies on a user’s computer/device.

    13.2 What Are Cookies

    Cookies are small files saved to the users’ computer hard drive that track, save, and store information about the user’s interactions and usage of the website. This allows the website to provide the users with a tailored experience within this website.

    13.3 Cookie Control

    Users are advised that if they wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

    13.4 Google Analytics

    This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive to track and monitor your engagement and usage of the website but will not store, save, or collect personal information. You can read Google’s privacy policy for further information (www.google.com/privacy).

    13.5 Third-Party Cookies

    Other cookies may be stored on your computer’s hard drive by external vendors when this website uses referral programs, sponsored links, or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, although some may take longer. No personal information is stored, saved, or collected.

    For any questions regarding this Privacy Policy, please contact us at info@applyright.net